When you are in the midst of a traumatic experience, it’s
hard to look beyond the immediate crisis.
When a loved one goes missing, it’s hard to think about issuing a press release and why it may be so important to learn in the initial days folmlowing the missing person report.
How important is a press release when some we love goes missing?
Digital communication is the most used form of communication in the United States. When a person goes missing, it becomes paramount to notify as many people as possible in order to generate leads for law enforcement, and finding missing persons is a cooperative effort between law enforcement, media and families of missing persons.
Press releases and other forms of digital communication offer
the important opportunity to provide important details about the case to
thousands of people, along with disseminating descriptive information and
photographs of the missing person. In addition, an effective missing person
press release becomes the most important form of communication between a victim
family and the news media.
Some may have the resources to hire a professional to write
a press release. While this is a great option, there are other considerations
one must be aware of and familiar with to write an effective and professional
press release while also preserving the integrity of the case for law
enforcement, so as not to compromise an investigation.
When writing a press release, samples can be difficult to
find and replicate. Honestly, they can be tough to write because few people
understand their structure. Exceptional press releases all contain certain
elements. These elements should be present in all press releases written.
When you know what to include in your press release, along
with how to structure it, your release will be more legible, credible, and
useful for readers.
Following are foundational tips to help guide you through
the process of writing a press release for a missing person case.
If you are ready for your press release to go
public, use the words “IMMEDIATE RELEASE” at the top of the press release. If
the release needs to be held for a day or two put “HOLD RELEASE UNTIL” and add
a date.
All words in your headline should be in Title
Case, meaning the words in your headline should be capitalized except for
prepositions and words under four letters.
Include the City, State, Month, Day and Year. Press
releases are meant for wide audiences, but it is also important to connect them
with your geographical location and including your local information is
critical.
Throughout your press release try to use
keywords such as missing person, missing adult, missing child, abduction, disappearance,
kidnapping, and others depending upon the circumstances of the disappearance.
It is not necessary to go overboard with the use of keywords: just include them
naturally throughout the release.
Write a summary paragraph to help readers
immediately understand to help journalists understand what the press release is
about so they can make a decision whether to cover the story or not. The who,
what, where, when and why should all be included in a press release. A summary paragraph
must be interesting and compelling to readers so use it to include the most
relevant information, while laying out the key points of the press release.
Six Elements need to be included.
Who. Who is the press release about? Who are the
main players?
What. What is the topic of the press release?
Why should readers care about the release?
Why. Why are you sending out the release?
When. When is the subject of the release taking
place?
Where. Where is the activity taking place?
How. How does the subject of your release
provide value? How does it help your readers?
Finish It Up with a Compelling Last Paragraph
Sample Release
Contact: Mandy Harris
Telephone 602-000-0000
Email: manyharris101@gmail.com
FOR IMMEDIATE RELEASE
Family and Police
Seeking Information About Jane Doe Who Vanished from a Waltan Parking Lot
Phoenix, Ariz. April 15, 2019/ Today, Phoenix Police
Department announced they are searching for information from the public about
the disappearance of Jane Doe, 21, who mysteriously vanished after a north
Phoenix parking lot on Sunday evening. At an upcoming press conference, police,
along with family members of Jane Doe will be sharing information with the
public to help locating the missing Arizona State University student.
Sunday, April 15, 2019, at approximately 6 p.m. Jane Doe was
seen on a security camera entering the Waltan store located at 19th
Avenue and Bell Road. She proceeded to purchase a couple items and left within
ten minutes. Upon leaving, Jane Doe
walked to the northwest side of the parking lot where her white 2014 Honda
Civic was parked. There, an unidentified male, possibly white or Hispanic, can
be seen on the security footage speaking to Jane Doe who continued to get into
her vehicle and leave through the west entrance. Moments later, a 2001-2003
maroon Dodge Durango with the same man driving was seen slowly following the
white Honda Civic out of the parking lot heading north on 19th
Avenue. The maroon Dodge Durango is also being sought by police in several
other attempted abductions.
A press conference is scheduled on Tuesday April 16, 2019,
in the Waltan Parking lot where Jane Doe was last seen. Accompanied by the
Phoenix Police Department, Jane Doe’s two adult sisters, Mandy Harris and Leah
Martin, will speak to reporters about the search for their baby sister.
In addition to discussing the case of Jane Doe, Phoenix
Police is expected to issue a warning to citizens regarding the maroon Dodge Durango
suspected in the attempted abductions of several other women in the North
Valley.
For information please call Mandy Harris at 602-000-000.
If you watch a lot of crime dramas, either on television or on the silver screen, you might have heard a law enforcement character say something to the effect of, “You must wait 24 hours before reporting a person missing.” It surprises many Americans that this is a myth perpetuated by mainstream media to cover narrative plot-holes. In fact, waiting even a few hours can compromise a missing persons investigation, as the first 72 hours are the most important when investigators begin searching for a missing person.
Close your eyes and try to remember what you had for breakfast three days ago. If you have a repetitive routine, this might be easy for you. Unfortunately, when it comes to interviewing witnesses, investigators just aren’t that lucky. Dr. Bryanna Fox recently told ABC news, in an interview regarding the importance of time in any investigation, “The information that law enforcement gets tends to be a little more accurate, and they are able to act on the information and hopefully get that person who is missing quicker.” The passage of time is one of investigators’ greatest obstacles when it comes to missing person cases. Not only does time hinder a witness’s memory, but evidence is also lost and cannot be properly secured. Leads go cold as time is lost, and the trail slips through investigators fingers.
Those who report a person missing will be one of law enforcement’s greatest assets as a person closest to them, but the pool of human resources doesn’t end with their friends and family. As those close to the missing person begin to fill law enforcement in on their routine, investigators take that information and use it to piece together their movements in the hours before they disappeared. They interview members of the public who are affiliated with the person’s routine, such as their neighbors, coworkers, employees of the grocery store they frequent, hair stylists, mechanics, etc. Locating these witnesses as soon as possible is paramount to providing accurate accounts of what they saw, heard, or noticed during this crucial time frame. It’s important investigators retrace the missing person’s steps as soon as possible in order to gather any physical evidence that might lead to their whereabouts. Take a familiar scenario, for instance: A young woman leaving her job late at night is attacked and abducted between the business and her vehicle. The vicinity of this abduction is the initial crime scene. Time (and weather, if outdoors) can erode evidence of a struggle. Scientific methods and investigation procedures become less effective when technicians are unable to observe the crime scene in the same condition at the time of the abduction. Another common issue with the passage of time is securing video footage. Surveillance technology has become so ubiquitous in the United States many investigators, especially those in large municipalities may be able to track a perpetrator’s movements street to street, creating a partial road map to the missing person’s whereabouts. However, depending on the quality of this surveillance equipment, these devices may automatically recycle valuable footage before it can be preserved by investigators, thereby resulting in a dead end.
It’s not uncommon for a person to go missing on their own terms. Perhaps they want a fresh start, or they’re running from law enforcement. Adults are free to disappear, if that’s what they wish, but loved ones should still remain concerned. The first 72 hours of a missing person investigation can be the difference between life and death, as the missing person might be in danger. When law enforcement believe a missing person might not have vanished of their own accord, they classify the person as “missing endangered.” This classification is often reserved for minors under 18, or senior citizens over 65, but definitions vary from state to state. In Indiana, endangered missing persons bulletins are often accompanied by a Silver Alert, which applies to senior citizens and adults who might be imminently harmed. Indiana recently began issuing Silver Alerts when children are reported missing as well to instantly distinguish the circumstances of their disappearance. For instance, a child who is abducted by a custodial parent or family member are often not in immediate danger, qualifying them for an Amber Alert. When there is evidence to the contrary, however, law enforcement in Indiana can issue a Silver Alert to classify the child as endangered missing. Dr. Michelle Jeanis, a criminology professor at the University of Louisiana, describes a horrifying reality that sends fretful parents into a tailspin. In the rare case of a stranger abduction, children are killed only a short time after they’ve been taken. Senior citizens and adults who may have disabilities, mental illnesses, or who are otherwise unable to take care of themselves are also at high risk. Consequently, time is of the essence when it comes to reporting these individuals missing so investigators can jump on their trail to ensure they are reunited with their families safe and sound.
Social media platforms and mainstream media coverage are two of the greatest assets for investigators working on a missing persons case. In tandem with their efforts to follow the trail, the media can publish press releases with the missing person’s picture, identifying information, and the circumstances of their disappearance. As smart devices continue to climb in ubiquity, this means members of the public can have all this crucial info in their hands in seconds. A woman having her hair set in a stylist’s chair may check her social media timeline to see an alert from local law enforcement about a runaway teenager they recognize from the bus stop on their commute. She can alert authorities so investigators can immediately follow that lead. This increases the chances the teen may be found safe and returned to their family. By the same token, members of the public may recognize composite sketches of abductors or other persons of interest.
Regardless of the circumstances surrounding a person’s disappearance, time is of the essence when it comes to an investigation. When reporting a friend or loved one missing, it’s important you are armed with all possible information for investigators. Deductive reasoning will allow them to shape viable leads to follow in pursuit of their trail. Any knowledge about their personal relationships, routine, and habits will prove more useful than expected. This information allows investigators to make the most of that crucial first 72 hours, increasing the chances the missing person will be found safe and reunited with their loved ones.
Many individuals who lived through natural disaster in the year 2018 lost loved ones to violent forces of nature. National news has been inundated, not only with updated death totals, but also long lists of names belonging to individuals who went missing during the disaster. The initial report in a missing persons case is a springboard for many complicated processes and procedures conducted by law enforcement and private investigators. Every relevant piece of information about the missing person must be collected, their last known whereabouts searched. If law enforcement determines the person is in immediate danger, or if they’re a minor, search teams are dispatched to the surrounding areas. The family makes themselves sick with worry. Spreading like a crack in a dam, the web of processes that stem from the first report can cause a cacophony of confusion. Now imagine that multiplied by five, or ten times. Or 1,276 times.
At its peak, that was the highest estimated number of missing persons during the coverage of California’s Camp Fire. Often, stories about mass groups of people vanishing are couched in mystery, intrigue, or even the paranormal, like the disappearance of the infamous Roanoke Colony that vanished off the coast of present-day North Carolina. Or Flight 370 of Malaysia Airlines, which was carrying 239 passengers and crew to Beijing when it mysteriously went missing over the South China Sea in 2014. In 2018, however, instances of long lists of missing persons following a single event have been instigated by tragedy—not intrigue.
State officials addressing this number have assured the public this number is an overestimation. One of the most complicated aspects of searching for missing persons during and after a natural disaster is the major breakdown in communication. During a natural disaster, individuals will often report loved ones missing when they are unable to contact, which could be for a myriad of reasons (downed power lines, lack of Wi-Fi, displacement, injury, etc.) After a few days, the loved one is able to establish a lifeline and is able to reach out to their family and friends. State officials claim the reporting individuals often do not call to follow up with emergency operations teams to let them know their loved one has been located.
Like in cases of individuals going missing, survivors of Hurricane Michael have had to turn to crowdsourcing in order to track down missing loved ones, an effort crippled by a devastated infrastructure and incapacitated communication systems. Police departments have become inundated with missing persons reports and individuals are turning to multiple entities in order to get answers to the whereabouts of their loved ones—individuals like Tracey Stinson of Fort Walton Beach. Her father lived in Youngstown at the time of the hurricane, and had not heard from him in many days. “I actually tried calling a store he shops at that’s near his home that was gone. So I was unable to reach them so then the next step was contact the sheriff’s office. I just kept calling every several hours to see if I could catch them with a phone line that was operating and there was no luck.”
Desperate parents and loved ones also combed Facebook for news or tips, and implored others for any information they might have about missing loved ones. Despite a classification of a Category 4 storm, there were many in the panhandle who doubled down inside their homesteads, rather than evacuate.
One of these people was Nicholas Sines, who lived in Panama City. His mother, Kristine Wright, begged him to go to a shelter before the storm ripped through the city. But Nicholas was steadfast, “I’m staying here.” Kristine went six days without hearing from her son before she took to Facebook, imploring other users to share any information they might have. “I’m not sleeping, I’m not eating,” she told The New York Times. “As his mother, my heart hurts.” It goes beyond earnest timeline posts and comments, however.
In 2014, following the terrorist attacks on Paris that claimed 129 lives, Facebook launched what’s known as its Safety Check Feature. The Safety Check Feature is turned on by Facebook administrators in the wake of any type of displacement disaster, whether it be natural or at the hands of man. The system sends out a notification to users in the effected area, prompting users to mark themselves as “safe,” if they are able. This action places an item in the user’s feed that will alert others on their friends list that they are okay.
Social media is not the only recourse for those desperate to get in touch with a missing loved one in the wake of a natural disaster. Platforms like CrowdSource Rescue have been connecting concerned individuals with their loved ones living in areas effected by natural disasters. It allows citizens to file a report for a missing person, which places their data on a map that directs rescue teams to the most affected areas. Company co-founder, Matthew Marchetti, told NPR, “We’re like a ride share company for disasters.”
Unfortunately, hurricanes were not the only natural disaster erasing entire communities in 2018. In a gross irony, the town of Paradise, California was reduced to a pile of smoldering rubble after it was consumed by a behemoth wildfire. The pictures of the devastation are truly haunting, evoking scenes from post-apocalyptic Hollywood films. Before the blaze erupted, Paradise was a town of around 27,000 people. It’s beautiful sights and small-community atmosphere made it a popular place for retirees to begin the third act of their lives. As such, a majority of the remains pulled from the debris and wreckage were found to be retirement age or older.
The California Camp Fire will go down in the history books as the deadliest and most devastating wildfire the nation has ever seen. Officials have only recently announced the fire has been 100% contained with fire-lines. It burned 150,000 acres (ten times the size of Manhattan), claimed the lives of 85 Californians, and left thousands displaced and homeless in tent cities. In the chaos, 200 people are still unaccounted for. In the past few weeks some reports listed the number of missing as high as 1,276 on November 17th, but just like the circumstances during Hurricane Michael, that number dropped dramatically once displaced Californians were able to find a line of communication to their families.
Investigators have been working for months attempting to identify the source of the California Campfire, but no single cause has yet to be determined. Meanwhile, rescue officials are still sifting through the rubble. Kory Honea of the Butte County Sheriff’s Department told the Huffington Post that they could not say with certainty how long the search will take, “My sincere hope is the majority of people on that list…will be accounted for.”
The dramatic drop in the number of missing is not unlike that of the Sonoma County Tubbs Fire in 2017. The number of missing during the Tubbs Fire was almost double that of the Camp Fire, but dropped to just 22 as individuals were located or found deceased. However, during the Tubbs Fire, search and rescue officials opted not to publish the names of those feared missing under caution during a disaster that was constantly in flux. Kory Honea had a different mindset: Publishing the list meant drawing out information from the public that could help officials whittle the list of missing from a sequoia down to a splinter. When questioned about whether or not possible inaccuracies on the list might cause issues, Honea said, “I can’t let perfection get in the way of progress. It is important for us to get the information out so we can get started identifying these individuals.”
Identification of the remains found is a grueling process, not only for officials involved in Camp Fire, but any natural disaster in the United States. Officials in paradise have collected DNA samples from those who tragically perished in the inferno, but are left with little recourse to identify them without help from the public. Jim Davis, the Chief Federal Officer of ANDE told ABC, “The only way we can identify those people is to have family members submit reference samples so we can match the two.” At the Family Assistance Center in Paradise, ANDE collected 68 family donor samples, but it’s nowhere near enough. Hundreds of family samples will be needed in order to confirm victims’ identities. Davis attributes the community’s hesitance towards this identification measure to the bleak confirmation of their loved one’s tragic demise, “As we’ve collected samples from people, you know we see this emotion that comes with accepting the possibility that their loved ones are gone.”
Since the development of DNA forensic technology, mass collection and catalog of DNA samples has been the subject of privacy debate. While everyone has a right to privacy, there are monumental benefits to a large database of DNA samples that go beyond victim identification. As such, legal professionals at Fordham University issued a report proposing principles that find the middle in the DNA privacy debate. The abstract reads:
“The report offers a roadmap to the legal and policy issues surrounding privacy and missing persons following natural disasters. It provides strategies that humanitarian organizations, private sector organizations, volunteers, and policymakers can pursue to help those affected by major natural disasters…the report recommends that those developing technologies to share information about missing persons implement design principles that carefully balance privacy consistent with existing legal obligations. The report also calls on privacy policymakers, legislators, and regulators to take steps to clarify how privacy rules apply to missing persons activities in identified key areas so that missing persons activities can proceed without the threat of legal liability.”
Rescue officials have the monumental task of containing a natural disaster, searching the effected area for victims of its fatal destruction, and finally giving names to the remains—a process that can take weeks or even months. Meanwhile, Americans across the nation wait with bated breath for information about their loved ones living in or around Paradise, California. Relief organizations from FEMA to the Red Cross have online resources with steps private citizens can take to find information about missing persons after a natural disaster. While the reality of submitting one’s DNA for identification purposes might impose an emotional toll that’s too great for some, it is one of the most effective way to get definitive answers. Families can find closure in knowing the fate of their lost relative or friend.
The Red Cross offers many tips and strategies for locating and reaching out to loved ones that go beyond the straightforward. In addition to calling other family members and utilizing social media tools, individuals are also encouraged to call or visit places their loved one was known to frequent, like Tracey Stinson did when she asked around at her missing father’s usual grocery store. Resources also recommend calling during off-peak hours to increase their chances of getting through to an operator or official.
Following Camp Fire, many families and single individuals spent their Thanksgiving in warehouses, shelters, and tent cities in grocery store parking lots, with everything they own in a few small suitcases. For many, there is no home to return to when the natural destruction is finally snuffed out. According to relief organizations throughout the United States, the name of the game now is reunification—doing whatever is possible to reconnect those displaced by tragedy to their remaining loved ones. For example, one of the many reunification resources offered by FEMA is a collaborative effort with the National Center for Missing and Exploited Children, supporting all measures to return minors under the age of 21 to their parents or guardians. The American Red Cross has a similar database project called Safe and Well, which is an online database designed to help reunited families. Regardless of the scale of the disaster, Safe and Well is administered 24 hours a day, 365 days a year, and works closely with the local Red Cross Chapter of the area in question. While many will experience the miracle of reunification, the terrible reality is that so many more will be left with unanswered questions.
Carie McMichael is the Communication and Media Specialist for Lauth Investigations International. She regularly writes on investigation and missing persons topics. For more information, please visit our website.
Those who report a person missing will be one of law enforcement’s greatest assets as a person closest to them, but the pool of human resources doesn’t end with their friends and family. As those close to the missing person begin to fill law enforcement in on their routine, investigators take that information and use it to piece together their movements in the hours before they disappeared. They interview members of the public who are affiliated with the person’s routine, such as their neighbors, coworkers, employees of the grocery store they frequent, hair stylists, mechanics, etc. Locating these witnesses as soon as possible is paramount to providing accurate accounts of what they saw, heard, or noticed during this crucial time frame. It’s important investigators retrace the missing person’s steps as soon as possible in order to gather any physical evidence that might lead to their whereabouts. Take a familiar scenario, for instance: A young woman leaving her job late at night is attacked and abducted between the business and her vehicle. The vicinity of this abduction is the initial crime scene. Time (and weather, if outdoors) can erode evidence of a struggle. Scientific methods and investigation procedures become less effective when technicians are unable to observe the crime scene in the same condition at the time of the abduction. Another common issue with the passage of time is securing video footage. Surveillance technology has become so ubiquitous in the United States many investigators, especially those in large municipalities may be able to track a perpetrator’s movements street to street, creating a partial road map to the missing person’s whereabouts. However, depending on the quality of this surveillance equipment, these devices may automatically recycle valuable footage before it can be preserved by investigators, thereby resulting in a dead end. 
Like in cases of individuals going missing, survivors of Hurricane Michael have had to turn to crowdsourcing in order to track down missing loved ones, an effort crippled by a devastated infrastructure and incapacitated communication systems. Police departments have become inundated with missing persons reports and individuals are turning to multiple entities in order to get answers to the whereabouts of their loved ones—individuals like Tracey Stinson of Fort Walton Beach. Her father lived in Youngstown at the time of the hurricane, and had not heard from him in many days. “I actually tried calling a store he shops at that’s near his home that was gone. So I was unable to reach them so then the next step was contact the sheriff’s office. I just kept calling every several hours to see if I could catch them with a phone line that was operating and there was no luck.” 
In 2014, following the terrorist attacks on Paris that claimed 129 lives, Facebook launched what’s known as its 
Unfortunately, hurricanes were not the only natural disaster erasing entire communities in 2018. In a gross irony, the town of Paradise, California was reduced to a pile of smoldering rubble after it was consumed by a behemoth wildfire. The pictures of the devastation are truly haunting, evoking scenes from post-apocalyptic Hollywood films. Before the blaze erupted, Paradise was a town of around 27,000 people. It’s beautiful sights and small-community atmosphere made it a popular place for retirees to begin the third act of their lives. As such, a majority of the remains pulled from the debris and wreckage were found to be retirement age or older. 
Identification of the remains found is a grueling process, not only for officials involved in Camp Fire, but any natural disaster in the United States. Officials in paradise have collected DNA samples from those who tragically perished in the inferno, but are left with little recourse to identify them without help from the public. Jim Davis, the Chief Federal Officer of ANDE told ABC, “The only way we can identify those people is to have family members submit reference samples so we can match the two.” At the Family Assistance Center in Paradise, ANDE collected 68 family donor samples, but it’s nowhere near enough. Hundreds of family samples will be needed in order to confirm victims’ identities. Davis attributes the community’s hesitance towards this identification measure to the bleak confirmation of their loved one’s tragic demise, “As we’ve collected samples from people, you know we see this emotion that comes with accepting the possibility that their loved ones are gone.” 
Rescue officials have the monumental task of containing a natural disaster, searching the effected area for victims of its fatal destruction, and finally giving names to the remains—a process that can take weeks or even months. Meanwhile, Americans across the nation wait with bated breath for information about their loved ones living in or around Paradise, California. 
Following Camp Fire, many families and single individuals spent their Thanksgiving in warehouses, shelters, and tent cities in grocery store parking lots, with everything they own in a few small suitcases. For many, there is no home to return to when the natural destruction is finally snuffed out. According to relief organizations throughout the United States, the name of the game now is reunification—doing whatever is possible to reconnect those displaced by tragedy to their remaining loved ones. For example, one of the many reunification resources offered by